non-profit management
communications & marketing
meeting & event planning
Non-Profit Management
CAEAR Coalition
CAEAR Coalition, a national membership organization representing Ryan White Program grantees, service providers, and consumers, is a leading voice for a strong federal response to the domestic AIDS crisis. For seven years, High Noon Communications has managed the daily operations of the coalition. Working closely with the volunteer board of directors from across the country and a government relations firm, High Noon is responsible for:
- financial management;
- dues collection;
- planning quarterly member and board meetings;
- developing advocacy and outreach materials;
- coordinating quarterly constituent advocacy days;
- development and maintenance of the website; and
- grant writing.
National Coalition for LGBT Health
High Noon Communications managed the coalition on an interim basis for over a year during a search for a new executive director. During this time, High Noon:
- managed the coalition's day-to-day operations, including membership communications, dues collection, and finances;
- identified venues, developed the program, secured speakers, and managed registration for the coalition's membership meetings;
- developed the theme and outreach materials for the annual LGBT Health Awareness Week; and
- wrote and distributed regular updates for the coalition listserv.
The Urban Coalition for HIV/AIDS Prevention Services
The Urban Coalition for HIV/AIDS Prevention Services (UCHAPS) is a coalition of community members and health departments from urban jurisdictions highly impacted by HIV/AIDS. High Noon:
- plans quarterly coalition meetings, including
- site location;
- on-site coordination;
- transportation; and
- program and materials development; and
- manages an intranet website to enhance communications and coordination among the membership.
U.S. Green Building Council
The U.S. Green Building Council (USGBC) is transforming the way buildings and communities are designed, built, and operated through a variety of avenues, including the LEED® Green Building Rating System™ and numerous education initiatives. High Noon worked with USGBC to develop and implement the inaugural year of its Excellence in Green Building Education Awards Program and is now at work on year two of the program. In year one, High Noon:
- distilled USGBC's early efforts to develop the awards program into a report to guide further discussions;
- facilitated numerous discussions to build consensus among the awards task force on key program components including the awards' goals, criteria, and submission requirements;
- wrote a final report outlining the task force’s decisions for presentation and approval;
- developed the judging criteria and process;
- managed the submission process and organized entries for judging;
- prepared rating sheets, tabulated results, and wrote a synopsis;
- facilitated the judging process; and
- notified winners and prepared an analysis of lessons-learned.
Communications and Marketing
American Oceans Campaign
American Oceans Campaign (now merged with Oceana) was a national organization dedicated to building public awareness about ocean conservation and implementing stronger protections for the world’s oceans. High Noon Communications conducted a communications audit of all organizational materials and developed and implemented a series of recommendations to create a unified, more professional set of materials. Specific products included uniform guidelines for logo usage and templates for newsletters, a new organizational brochure , issue-specific brochures and fact sheets, several editions of the newsletter and a calendar of publications.
Health Care of Southeastern Massachusetts
HCSM is a non-profit health and human service organization serving communities across Massachusetts. High Noon Communications worked with HCSM to convert an in-person training for substance abuse professionals into an on-line training course in under two months.
While HCSM had an existing website, it had no on-line training capabilities. High Noon developed a site structure and design that meshed with the existing HCSM website while establishing an identity for the on-line training center. High Noon built the site, including on-line registration, pre- and post-testing and homework submission, and formatted and posted the weekly lectures, reading assignments, and homework questions.
Health Privacy Project
The Health Privacy Project is dedicated to raising public awareness of the importance of health privacy and the role it plays in improving health care access and quality. High Noon wrote and/or produced a number of educational and policy-related documents that reinforced the project’s position as a leading resource for both consumers and policy makers. Specific tasks included:
- writing and production of Exposed: A Health Privacy Primer for Consumers;
- production of The State of Health Privacy: An Uneven Terrain (A Comprehensive Survey of State Health Privacy Statutes) ;
- organizing a national consumers’ summit on new federal health privacy regulations; and
- editing Genetics and Privacy: A Patchwork of Protections and three volumes of Implementing the Health Privacy Rule in California .
International AIDS Society
The International AIDS Society (IAS) is the custodian and lead organizer of the biennial International AIDS Conference, which brings together over 20,000 researchers, journalists, and activists. Prior to AIDS 2006 in Toronto and AIDS 2008 in Mexico City, High Noon Communications provided input and editorial support on the conference communications and marketing plans, developed PowerPoint presentations and a short video for use by organizers, and developed and placed print and online advertisements. High Noon also provided on-site support in the conference media center. Tasks included:
- writing official daily press releases and press conference talking points;
- providing editorial assistance on the daily conference newspaper;
- fielding media inquiries; and
- staffing press conferences with conference leadership and notable guests, including President Bill Clinton and Bill and Melinda Gates.
Medicare Access for Patients-Rx (MAPRx)
MAPRx is a coalition of patient, family caregiver, and health professional organizations committed to safeguarding the well-being of patients with chronic diseases and disabilities under Medicare Prescription Drug Coverage. High Noon Communications has worked with MAPRx for several years to implement strategies to raise awareness of the program and to connect beneficiaries to the information that can help them make informed decisions about their participation in the program. High Noon:
- developed, built, and maintains a website that easily links to a wide variety of resources;
- conducted extensive media outreach for the website that resulted in placements in a number of major newspapers, including the Washington Post, LA Times, and Seattle Times;
- developed and implemented a strategy to outreach to Congressional offices with information and materials to help them respond to constituent inquires;
- developed an electronic outreach kit to encourage applications for the program’s low-income subsidy; and
- produces a variety of educational materials.
Ryan White Website
Ryan White gained international notoriety in the late 1980s for his eloquence and bravery as a teenager living with AIDS fighting for his right to attend his local public school. Ryan died in 1990 and his mother, Jeanne White-Ginder, continues speaking around the country about the need for compassion towards people living with HIV/AIDS and a strong national response to the epidemic. High Noon Communications worked with Ms. White-Ginder on a pro bono basis to develop a website that would communicate Ryan’s accomplishments and his legacy and provide young people with basic information on HIV/AIDS and its prevention.
Meeting & Event Planning
Booker T. Washington Public Charter School for the Technical Arts
During his November 2005 visit to Washington, DC, the Dalai Lama visited the Booker T. Washington Public Charter School for Technical Arts, a public charter school in Washington, DC’s Shaw neighborhood. High Noon Communications managed the logistical arrangements for the Dalai Lama’s visit to the school, including event coordination, development of the program, and liaison with State Department security. High Noon also managed press relations for the visit, including creating a media advisory, press release, and packet, and managing all on-site media.
DC Voting Rights Summit (Public Welfare Foundation)
Public Welfare Foundation, a DC-based foundation committed to helping people overcome barriers to full participation in society, hired High Noon Communications to organize a summit—sponsored in collaboration with several other local foundations—to bring together members of the philanthropic, business, and non-profit communities to strategize about voting rights in the District of Columbia. High Noon worked in the planning stage to design the meeting format and the media outreach strategy. High Noon coordinated invitations and logistics for the event speakers and moderator, including a number of prominent, high-profile business, labor, philanthropic and non-profit leaders and elected officials. High Noon also developed and distributed the invitations and managed the registration and logistics for the 100-person event. Media outreach resulted in substantive coverage by local and national outlets.
Endangered Species Coalition
As the guardian of the Endangered Species Act of 1973 (ESA), the Endangered Species Coalition (ESC) speaks on endangered species issues for some 360 environmental, conservation, religious, scientific, humane, sporting and business groups around the country. High Noon Communications planned ESC’s silver anniversary gala. Responsibilities included venue research, menu selection, event invitation and program development, RSVP management, award selection, liaison with event honorees, and on-site logistics.
Kaiser Family Foundation AIDS at 20: U.S. AIDS Policy — Entering the Third Decade and Women and AIDS Policy Forum
The Kaiser Family Foundation (KFF) focuses on the major healthcare issues facing the nation and has a substantial public policy presence in Washington, DC. High Noon Communications provided meeting planning and support services for a KFF symposium bringing together policymakers, advocates, and journalists to mark the 20th anniversary of the first reported case of AIDS in the United States. Speakers included several U.S. surgeons general, U.S. Senator Bill Frist (R-TN), and HHS Secretary Tommy Thompson. High Noon:
- researched appropriate venues;
- coordinated logistics prior to and during the event;
- registered participants;
- developed and produced registration and symposium materials for the 150 participants.
High Noon provided similar support to KFF for a Women and AIDS Policy Forum , which gathered funders, government officials and non-profit leaders to discuss the state of HIV/AIDS in the United States and its impact on women.
National Housing and HIV/AIDS Research Summit III
The National AIDS Housing Coalition’s (NAHC) advances the creation, development, management and growth of housing for people living with HIV/AIDS by educating legislators and public policy makers about the need for housing programs and encouraging new initiatives and better coordination between federal agencies. To that end, NAHC organizes a national research summit bringing together researchers and policy makers. High Noon managed key components of the Summit III in March 2008 and is working on Summit IV in June 2009, which expects 250+ attendees. High Noon is:
- managing registration, including organizing online registration capabilities, preparing weekly registration reports, and responding to enquiries;
- planning meeting logistics, including food and beverage, A/V, room set-ups, and signage, and serving as the pre-event contact with hotel personnel;
- monitoring and updating the budget;
- preparing and producing meeting materials, including a CD with key research documents and reports and the meeting binder; and
- managing on-site logistics.
National Cancer Registrars Association
The National Cancer Registrars Association is a not-for-profit association representing cancer registry professionals and Certified Tumor Registrars. NCRA's primary focus is education and certification with the goal to ensure all Cancer Registry professionals have the required knowledge to be superior in their field. To that end, NCRA hosts an annual educational conference attended by more than 1,200 cancer registrars. High Noon Communications manages the exhibit hall at the conference and is responsible for:
- exhibit booth marketing and sales;
- communication with exhibitors; and
- on-site oversight of all exhibitor logistics.